SUMMARY: The Accounts Payable Specialist plays a critical role in maintaining the company鈥檚 financial integrity by managing all aspects of the accounts payable process. This includes processing invoices, verifying and reconciling payment details to ensure proper recording of all transaction in the accounting system. Also serves as a liaison between the Accounts Payable department and external parties, including lenders, suppliers, and government agencies. The position is also the Administrator for Banking activities and will assist in the month-end closing and reporting processes. The role demands a strong attention to detail, organization, and the ability to handle multiple financial functions simultaneously.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Overseeing routine department activities, such as cash disbursements, to ensure that they are completed accurately and on time.
- Prepare and report 1099 yearly tax forms.
- Manage vendor files, daily invoices and weekly check/wire runs
- Cash management and investments administration.
- Program administrator responsible for set up, training new users and maintaining P-card program.
- Responsible for month end and quarterly closing journal entries and balance sheet account reconciliations.
- Compiling, analyzing, and reporting financial information to management, government agencies, and auditors.
- Setting and facilitating the achievement of department objectives.
- Developing, implementing, improving and enforcing budgets, policies, and department controls to increase accuracy and efficiency.
- Building and maintaining relationships with employees, clients, vendors, and lenders.
- Assist with annual Insurance renewals and provide certificates of insurance to appropriate parties.
- Provide ad-hoc financial support to internal departments and performs other duties as assigned.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required.
- Bachelor鈥檚 degree in Accounting, Finance, or equivalent experience.
- Previous experience in accounting, including extensive knowledge of Accounts Payable procedures.
- Excellent communication and problem-solving skills.
- Proficiency with computers, excel and ERP systems (SAP preferred).
- Ability to handle confidential information and maintain discretion.
- Strong planning, analytical, and problem solving skills.
- Commitment to ethical behavior with a willingness to adhere to all company policies and financial legislation.
PHYSICAL DEMANDS: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Typically works in an office setting.
- The role primarily involves sitting at a desk or workstation for extended periods while performing office-related tasks such as data entry, email correspondence, and document review.
- Frequent use of hands for typing, data entry, and handling paperwork or documents.
- May require occasional lifting of office supplies or files, up to 10鈥�15 pounds.
- Visual and auditory ability sufficient to be able to read small text on computer screens and documents; good hearing required for phone calls and communication with vendors or bank representatives.
Salary Range: $55,000.00 - $65,000.00 annually
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